Becoming Paperless in Your Business: Bill.com (Video)

Mike-
This SaaS solution does so much. It is flexible enough for the small business user and robust enough for the Enterprise user. Check out some of the features:
1. Introduce workflow – any number of user login restrictions can be setup to upload vendor bill pay data (or contracts, or vendor documents, etc.). The approvers are added into the flow, and the system begins emailing the managers needed for the sign off before payment happens. When everything is approved, you can send the payment whenever you are ready.
2. Paperless model – I already mentioned this. I love this part. Online solutions are now so reliable that I send vendor documents online and shred it immediately. My vendor bill pay data remains online forever. So cool.
3. Anywhere access – I love this part too. I can manage paying my bills from anywhere at anytime – totally safe, reliable and EFFICIENT! Now my vendors are even emailing invoices directly to my bill.com account, so I never even touch paper (you get your own specific email account and fax number).
4. QuickBooks synch – not sure if you are using QuickBooks or not, but it all synchs with QuickBooks so there is no double entry.
5. Cash management – there is also a cash management calendar that shows you where you cash stands throughout the month as you synch with QuickBooks.
6. Electronic vendors – any vendor can be set up as an electronic vendor. And you don’t need the vendors banking info. You simply invite them into the system and they key in their own banking info into their own free account. We even have some of our clients paying the shareholders automated shareholder distributions right into the owners’ personal bank accounts.
7. Protected payments – you don’t use your checks anymore to pay bills! Of course, if you are paying vendors electronically it doesn’t matter, but for larger vendors that can’t become an electronic vendor, bill.com uses it’s own bank account to clear your payments. Your account number and routing number are no longer passed around through the postal system. And when the check clears, the front and back of the check automatically appear right under your paid bill in your account – forever.
8. Handle multiple office payments from one location and bank account – multiple administration personnel can email multiple bills for multiple locations around the country into ONE bill.com account. And one bank account can be used to make all payments to as many locations as needed. And with the appropriate user restrictions, some users can scan bills into the system, some can set them up for payment, some can simply look at bills or approve them, outside auditors can be given a “read only” account for testing, and someone can authorize the payment – all within the same bill.com account.
9. Portal – this system could even be used as a portal of types. You could safely upload vendor documents and someone else at another office could log into the account and download the document. Very safe, very easy.
10. Software as a Service billing – you pay monthly fees for this software with no ongoing contracts.

We setup clients through our firm, so we control the drafting of the fees monthly and handle the training. Let me know if you are interested in more.

Jason Blumer