This is the first installment in the Systems Series - Your Company’s Systems Must Be Installed.
In my original Systems post (found here), we talked about 10 reasons/issues behind the importance of your company’s systems. The first topic involves installing your company’s systems. In other words, you can’t just design a system in your office - you have to install it. Here are a few ways you can formally install the systems:
1. Perform a re-hire. If your structure is struggling, then start a new year with a re-hire. Re-hire everyone to the same position, but this time do it with systems in place for everyone to follow. Interview them again and let them know of the systems in your company, how they operate, why they were set up in this particular manner, and ask for buy-in. They’ll feel like they’ve been re-hired into a new company.
2. Hire a consultant to install them for you. Obviously, I like this one. I do this for my clients through my consulting CPA firm. But seriously, if you can’t enact the change then you may need a professional to do it for you. You may be too busy, or you may just need some guidance; either way, a good consultant can be seen by your employees as having some expertise in this subject area and may effect more buy-in with your staff.
3. Install the Systems with your annual performance review process. I’m assuming you do an annual performance review with all of your employees. Part of the process should be some one-on-one time talking about the company’s systems, what you expect regarding the performance of these systems, that employee’s role concerning the systems, and how to perform them properly.
4. Make sure you “sell” the systems. Tell your employees why the systems were created, why they are good to follow them, how they make your company better than all other companies, how they will make everyone in your organization successful, etc. If they see your enthusiasm about the systems, then they will be more apt to follow them.
Thanks, Jason M. Blumer
<—– Beginning of the Systems Series #2 in the Systems Series —–>
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December 16, 2007 at 9:16 pm
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[...] #1 In The Systems Series —–> [...]
December 18, 2007 at 8:37 pm
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[...] <—– Series #1 Blogroll [...]
September 26, 2008 at 9:15 am
15 Things I’ve Learned About Business in 15 Years… «
[...] 9. Discover the freedom in restricting yourself and company to systems and processes. In life, we often operate without purpose. We take it a day at a time, with little thought for the future. The opposite is being intentional… intentional about succeeding in school, or being a good dad, or saving for your future, or being intentional in your business. When it comes to your enterprise, you don’t have to “hope” the chaos goes away, you can actually create systems and processes to “make” them go away. I often provide management consulting to clients that are operating without purpose, or without intention. They began their business, the business began to grow and they were too busy to do anything other than work. They neglected their processes or systems. I’ve found that there is great freedom in setting up systems and processes in your company to help you and your employees do the right things at the right times for the right reasons. Then I explain to my clients that you have to accept some type of restrictions or rules before realizing this freedom. I know I’ve experienced the joy and freedom of these restrictions in my own firm. You see, when you are mature enough to set up processes, and then let those systems dictate how you accept new clients, or how you manufacture your product, or how timely you pay your bills, or who calls on new clients and when, or who fills up the copier with paper, or how new clients are thanked for becoming clients, or how your network of the top 25 influencers are reminded that you are still around and accepting new clients, then you are ready to succeed. Then your enterprise becomes more than simply a reflection of you - it becomes an entity that runs on its own abilities, ready to grow well into the future way past what you could have ever done by yourself. Accept these restrictions, and enjoy the freedom! See the beginnings of my original systems posts here. [...]
September 27, 2008 at 1:05 am
Revista MBA » Blog Archive » 15 Things I’ve Learned About Business in 15 Years…
[...] 9. Discover the freedom in restricting yourself and company to systems and processes. In life, we often operate without purpose. We take it a day at a time, with little thought for the future. The opposite is being intentional… intentional about succeeding in school, or being a good dad, or saving for your future, or being intentional in your business. When it comes to your enterprise, you don’t have to “hope” the chaos goes away, you can actually create systems and processes to “make” them go away. I often provide management consulting to clients that are operating without purpose, or without intention. They began their business, the business began to grow and they were too busy to do anything other than work. They neglected their processes or systems. I’ve found that there is great freedom in setting up systems and processes in your company to help you and your employees do the right things at the right times for the right reasons. Then I explain to my clients that you have to accept some type of restrictions or rules before realizing this freedom. I know I’ve experienced the joy and freedom of these restrictions in my own firm. You see, when you are mature enough to set up processes, and then let those systems dictate how you accept new clients, or how you manufacture your product, or how timely you pay your bills, or who calls on new clients and when, or who fills up the copier with paper, or how new clients are thanked for becoming clients, or how your network of the top 25 influencers are reminded that you are still around and accepting new clients, then you are ready to succeed. Then your enterprise becomes more than simply a reflection of you - it becomes an entity that runs on its own abilities, ready to grow well into the future way past what you could have ever done by yourself. Accept these restrictions, and enjoy the freedom! See the beginnings of my original systems posts here. [...]